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Legal Secretary/Assistant - Trade Mark Formalities

£40000 - £45000 per annum Negotiable Benefits
City London City of London

Managing this Role


This is an award winning, independent Legal 500 firm steeped in heritage that can offer progression and a real variety of work. This pioneering team is looking to hire a Legal Secretary / Assistant to work with their Legal 500 ranked team.

The Firm

This Legal 500 (Top 150) London firm has strong European and International links and is constantly striving to continually develop a leading, supportive and collaborative approach to understanding and deliver exactly what their clients need.

In terms of Practice, this firm are experts across Litigation, Property, Private Client, Corporate, Employment, Intellectual Property and Tax Services.

The Role: Trade Mark Formalities Legal Secretary / PA - London

The Intellectual Property team combine dedicated IP specialists with heavyweight litigators providing a full service from the acquisition, exploitation and protection of Intellectual Property right through to commercial use and handle infringement and other contentious matters.

The expert lawyers within this practice have a wealth of expertise in the non-contentious areas of IP that includes trademarks, copyright & design rights, technology agreements & licenses. They also carefully handle all sensitive matters related to exploitation and protection of brands, new brand launches as well as negotiating commercial contracts and advising on IP in the contact of M&A work.

There are realistic, exciting opportunities with this firm to really develop and grow in this role.

The responsibilities of this role include:

  • Filing of documents at the UKIPO and the EUIPO
  • Preparation of TM applications and other TM related documentation
  • Maintenance of team's TM database
  • Liaising with foreign associates in relation to TM filings and proceedings in other countries
  • Production of documents and correspondence in line with the firm style guide.
  • Open files for new clients, create red flag report, create terms of business and client engagement letter.
  • Assist with managing monthly billing and invoicing in line with firm guidelines.
  • Liaising with accounts re internal and external account queries, outstanding disbursements etc.
  • Assist clients on the phone where able and take messages when required.
  • Attend to administration duties such as expense claims and cheque requisitions.
  • Make appointments, book meeting rooms and general diary management.
  • Keep both electronic and (where applicable) paper based filing up to date.
  • Photocopying, scanning and collating of documents and briefs.
  • General administration support as required by the partner/fee earners.
  • Work as part of the IP team and assist other members of the team where required.
  • Assist with other duties or responsibilities as directed by the firm.


  • Experience in trade mark formalities
  • CITMA formalities course would be desirable but is not a prerequisite for the role
  • Experience of WebTMS would be desirable
  • Minimum typing speed of 65 wpm
  • Advanced Microsoft Word
  • Experience with document management systems and billing packages
  • Excellent client service standards
  • Good team working skills
  • Ability to work under pressure and prioritise
  • Ability to problem solve and use initiative

Salary and remuneration:

  • The salary is negotiable, but will be between roughly £40,000 - £45,0000

This is a rare opportunity for a Legal Secretary ideally with experience in IP to join this prestigious firm based in the City of London;.

Apply now for immediate consideration or feel free to give me a call for a confidential conversation.